Procurement Officer

Job Vacancy at NCBA Bank: Procurement Officer – October 2026

Position: Procurement Officer
Employer: NCBA Bank
Requisition ID: 4543
Date Posted: 23 October 2026
Department: Operations
Unit: Commercial Services
Reports To: Head, Commercial Services
Job Category: Procurement and Supply Chain Management

1. Job Purpose Statement

Reporting to the Head of Commercial Services, the Procurement Officer will support the execution of procurement functions in accordance with the Bank’s policies and procedures.

2. Key Accountabilities (Duties and Responsibilities)

The role’s responsibilities are divided into four performance perspectives:

A. Financial (20%)

– Achieve cost avoidance and savings targets for both Capital Expenditure (CAPEX) and Operational Expenditure (OPEX).

B. Internal Business Processes (45%)

The successful candidate will be responsible for:

• Vendor Management: Manage supplier relationships and monitor vendor performance.

• Sourcing and Tendering Processes: Coordinate sourcing activities and tendering procedures.

• Procurement Planning and Execution: Support procurement planning and ensure the timely acquisition of goods and services.

• Risk Management: Identify and manage procurement-related risks.

• Contracts Management: Support the management and administration of procurement contracts.

C. Customer (25%)

• Ensure compliance with turnaround times (TAT) and Service Level Agreements (SLAs).

• Promote customer satisfaction through effective procurement services.

• Monitor and meet established procurement turnaround times.

D. Learning and Growth (10%)

• Achieve assigned learning-hours targets.

• Develop and implement individual professional development plans.

3. Job Dimensions

A. Reporting Relationships

Direct Reports

– None (N/A).

Indirect Reports

• Kitchen Attendants

• Drivers/Messengers

• Stores Officers

B. Stakeholder Management

The Procurement Officer will work closely with the following stakeholders:

Internal Stakeholders

• All internal business and support units

• Auditors

External Stakeholders

• Vendors

• Regulatory bodies

• Landlords

• Consulting firms

• Auditors

C. Decision-Making Authority

The position holder will make operational decisions in accordance with guidance from the line manager.

D. Work Cycle and Impact

The planning horizon and impact of the role are variable, depending on the nature of procurement activities and business requirements.

4. Qualifications and Job Specifications

A. Academic Qualifications

Applicants should possess a Bachelor’s Degree in a business-related discipline, preferably in one of the following fields:

• Procurement

• Supply Chain Management

• Materials Management

• Property Management

• Logistics

• Business Administration

B. Professional Requirements

– Registration with the Procurement and Supplies Professionals and Technicians Board (PSPTB) is desirable.

C. Work Experience

• At least one year of experience as a Buyer or Contracting Officer in a public or private organisation is desirable.

• Experience should involve purchasing both services and materials.

5. Technical Competencies

Applicants should demonstrate the following technical competencies:

• Procurement industry knowledge.

• Quantitative techniques.

• Vendor management.

• Basic ICT skills.

• Knowledge of standard and innovative procurement procedures and practices.

• Ability to prepare bid documents for goods and services.

• Analytical skills to coordinate purchases, obtain volume discounts, and evaluate lease-versus-buy decisions.

• Vendor performance monitoring and supplier relationship management.

• Proficiency in word-processing and office software for written communication, numerical tracking, tables, lists, and spreadsheets.

6. Behavioural Competencies

A. Interpersonal Skills

Ability to communicate effectively, manage customer expectations, and maintain productive relationships with internal and external stakeholders who influence performance.

B. Self-Empowerment

Ability to promote open communication, teamwork, and trust while contributing to a performance-driven and customer-service-oriented culture.

7. NCBA Bank Core Value Behaviours

NCBA Bank expects employees to demonstrate the following core values:

1. DRIVEN

Being passionate, making bold decisions, learning from failures, embracing challenges, appreciating different perspectives, and continually striving for excellence.

2. OPEN

Maintaining candid, honest, and transparent interactions, listening to colleagues and clients, promoting inclusion, and respecting others.

3. RESPONSIVE

Taking proactive action, responding quickly to deliver results, prioritising customer interests, simplifying processes, and seeking continuous improvement.

4. TRUSTED

Acting ethically, keeping commitments, taking accountability, and building mutual trust.

8. Application Instructions

Interested and qualified candidates should submit their applications through the official NCBA Bank careers portal.