Procurement Officer

About Reliance Group Limited

• Reports to: Procurement Manager
• Location: Head Office, Dar es Salaam
• Contract Type: To be negotiated

Key Responsibilities

• Source reliable local and international suppliers, manufacturers, and service providers for goods, equipment, and operational materials.
• Conduct thorough market research, evaluate vendor proposals, and negotiate competitive pricing, credit terms, and delivery schedules.
• Maintain an updated database of approved vendors and evaluate ongoing supplier performance based on quality, cost, and reliability.

• Review internal purchase requisitions from various departments to ensure proper authorization and budget availability.
• Process purchase orders (POs) efficiently, ensuring accurate specifications, quantities, and delivery timelines.
• Coordinate with internal departments to clarify requirements and track order statuses from initiation to delivery.

• Collaborate closely with the warehousing and logistics teams to ensure timely receipt, inspection, and recording of incoming goods.
• Monitor stock levels of critical operational items and raw materials to prevent shortages while avoiding excess holding costs.
• Handle customs clearance documentation, shipping logistics, and import/export processes for international procurements where applicable.

• Ensure all procurement activities comply with company policies, statutory regulations, and local tax laws (TRA compliance, EFD receipts, etc.).
• Maintain comprehensive, organized records of all procurement transactions, contracts, invoices, and delivery notes.
• Prepare routine purchasing reports, expenditure analyses, and cost-saving summaries for management review.

Qualifications & Experience

• Education: Bachelor’s degree in Procurement and Supply Chain Management, Logistics, Business Administration, or a related field. Professional certification (such as PSPTB, CPSP, or CIPS) is a strong advantage.
• Experience: Minimum of 3 to 5 years of proven experience in procurement, purchasing, or supply chain operations, preferably within the trade, agriculture, logistics, or heavy equipment sector.
• Technical Skills: Proficiency in ERP systems or inventory management software (experience with Odoo is a major plus), and strong command of Microsoft Excel.
• Core Competencies: Excellent negotiation and communication skills, high integrity, strong attention to detail, and the ability to manage multiple vendors under tight deadlines.
• Languages: Fluent in both English and Swahili.