Request for expressions of interest for consultancy

REQUEST FOR EXPRESSIONS OF INTEREST

Consultancy Services for the Design, Contractor Selection and Possible Construction Supervision of the Ching’ombe Epicentre - Sinda District located in Chief Nyanje Area

ISSUING ORGANISATION

The Hunger Project Zambia

 1. BACKGROUND

The Hunger Project is a global organisation working with communities to end hunger and poverty through locally led, sustainable development, reaching more than 1.3 million people worldwide. It promotes women’s and youth empowerment, WASH (water, sanitation and hygiene), environmental management linked to climate change, regenerative agriculture, local leadership and governance building. In Zambia, The Hunger Project supports community-led initiatives that strengthen food security, livelihoods, health, education and local capacity. The Hunger Project Zambia intends to develop an Epicentre in Sinda District, Eastern Province, as a community facility bringing together essential social, economic and agricultural services.

The proposed Epicentre is expected to include staff houses; a food bank; a seed bank; a rural bank; a training section; conference facilities; an outpatient health facility; a maternity wing; a production unit; an agricultural demonstration site; an early childhood education centre; an IT facility; a water reticulation facility; water supply and sanitation facilities; and other necessary support infrastructure.

2. OBJECTIVE OF THE ASSIGNMENT

The Hunger Project Zambia seeks to engage a qualified consultant or multidisciplinary consulting firm to support the planning and delivery of the proposed Sinda Epicentre. The initial assignment will focus on design development and support to The Hunger Project Zambia in selecting a suitable construction contractor. Construction supervision may be commissioned under a separate or extended contract, subject to funding and agreement.

3. SCOPE OF SERVICES

The selected consultant will be expected to:

1. Conduct a site assessment and consultations with The Hunger Project Zambia, community representatives and relevant authorities.
2. Prepare a practical site master plan and phased development approach.
3. Develop architectural, structural, civil, electrical, mechanical, water and sanitation designs, as applicable.
4. Prepare drawings, technical specifications, preliminary cost estimates and bills of quantities.
5. Identify and support the acquisition of relevant planning, environmental, building and other statutory approvals.
6. Prepare tender documentation for construction works.
7. Support a transparent and competitive process for evaluating bids and selecting a construction contractor.
8. Provide construction supervision and contract administration if separately engaged.
9. Ensure that the proposed designs are safe, accessible, cost-effective, environmentally responsible and compliant with applicable Zambian legal and professional requirements.

4. MINIMUM QUALIFICATIONS AND EXPERIENCE

Interested consultants or firms should demonstrate:

• Legal registration and authorisation to operate in Zambia.
• A proven track record in the design and delivery of comparable institutional, community, rural development or multi-facility construction projects.
• A suitably qualified multidisciplinary team, which may include an architect, civil/structural engineer, electrical engineer, quantity surveyor and other specialists required for the assignment.
• Current registration and practising certificates for relevant professionals with the applicable Zambian regulatory bodies.
• Knowledge of applicable Zambian planning, building, environmental, occupational health and safety, procurement and construction requirements.
• Demonstrated experience preparing bills of quantities, tender documents, cost estimates and technical specifications.
• Demonstrated experience in tender evaluation, contractor selection and construction supervision.
• Strong community engagement, reporting and project management capacity.
• At least three relevant client references, preferably for projects of similar complexity.

5. SUBMISSION REQUIREMENTS

Interested applicants should submit a brief Expression of Interest containing:

1. Company or consortium profile, including legal registration details.
2. Description of at least three similar assignments, with client names, contract values where available, dates and references.
3. Proposed project team, CVs and copies of relevant professional registrations and practising certificates.
4. A brief understanding of the assignment, proposed methodology and indicative timeframe.
5. Evidence of relevant experience in Zambia and familiarity with applicable legal and regulatory requirements.
6. Declaration of any actual or potential conflict of interest.
7. Contact details of the authorised representative.

6. SUBMISSION AND DEADLINE

Expressions of Interest should be submitted by email to: zambia@thp.org

Email subject: Expression of Interest – Ching’ombe Epicentre Consultancy

Deadline: 16 November 2026 at 7 pm Central Africa Time (CAT).

Only shortlisted applicants will be invited to submit detailed technical and financial proposals. The Hunger Project Zambia reserves the right to accept or reject any submission and is not obliged to select the lowest-priced or any applicant.

7. CLARIFICATION

This Expression of Interest is for consultancy services covering design, preparation of tender documentation and support to contractor selection, with possible construction supervision. It is not a request for construction contractors to submit bids at this stage.

8. CONTACT

For clarification, contact: [Chisala Masoso, 0974665816 and chisala.masoso@thp.org].