Accounts and Administrative Assistant (Relief & Rotation-Based)

About Six Rivers Africa Six Rivers Africa (SRA) supports TANAPA in Nyerere under a cooperation agreement signed in 2023. TANAPA retains full authority over the park, its staff and its operations. SRA’s programme is delivered in line with annual plans and priorities agreed with TANAPA, and strengthens park protection through funding, equipment, infrastructure, aviation, ranger training and day-to-day operational support.  Six Rivers Africa (SRA) is a non-profit working across southern Tanzania in the Nyerere and Ruaha landscapes. The organization’s work spans three main pillars including protection, restoration and people. Working within the National Parks and the surrounding Buffer Zones, SRA is committed to its partnership with the Tanzanian government and to ensuring that the health of the habitats, wildlife and communities around them are sustained for the years to come. Job Title: ​Accounts and Administrative Assistant Location: ​Mbarali, Mbeya and Ifakara, Morogoro, Tanzania Technical ​Reporting to: Senior Accountant Administrative Reporting to: Protection Managers/Manager - SRATA Position Supervised:  Drivers, Cook, General Assistant Position Overview The Accounts and Administrative Assistant (AAA) provides financial, administrative, and logistical support to ensure the effective, efficient, and accountable operation of Six Rivers Africa’s field offices. The position is designed to provide relief and rotational support across SRA’s field locations, including Ikoga Base and SRATA/Mulungu in Mbarali, Mbeya, and Manane Base in Ifakara, Morogoro, depending on operational needs. The role supports day-to-day financial and administrative activities, maintains accurate records, and assists with compliance and reporting requirements. The position reports technically to the Senior Accountant for financial management, compliance, and reporting matters, and administratively to the Protection Managers and Manager SRATA for administrative coordination and field-level operational support. Essential Duties and Responsibilities 1.    Financial and Inventory Management Manage and track petty cash, ensuring accurate record-keeping, monthly reconciliation, quarterly physical counts and timely replenishment. Guide field teams on imprest requests and follow up to ensure all imprests are retired and accounted for on time. Process and record payments to part-time workers and casual laborers, maintaining attendance records and supporting documentation. Ensure all purchases are supported by valid documentation, including EFD receipts where applicable. Monitor fuel consumption and maintain accurate fuel usage logs for all operational activities, reporting monthly to Support Office. Manage storekeeping operations including receiving, issuing, and tracking stock movements in the accounting system. Reconcile stock balances to the General Ledger weekly and share signed monthly stock count sheets with Support Office. Conduct routine stock and asset audits to verify availability and usage in the field, including asset tagging, location tracking and support for the bi-annual physical verification. Report asset additions, disposals and transfers, and any new or renewed lease agreements, to Central Office. Ensure physical and digital financial records are accurately maintained and securely filed. Support internal and external audits by providing requested financial records and supporting documents. Adhere to the Financial Manual and all procedures of the Organisation 2.    Administrative and Operational Support Coordinate daily administrative tasks to support the efficient operation of the field office. Ensure timely repair, servicing, and maintenance of key infrastructure and equipment |e.g., solar systems, water systems, generators). Organize the repair or replacement of damaged or malfunctioning office tools and equipment. Liaise with IT service providers to ensure consistent communication and functionality of internet and digital systems. Manage and file incoming/outgoing correspondence, ensuring timely delivery to the relevant personnel. Supervise and support junior staff including janitors and cleaners to maintain cleanliness and functionality of the premises. Maintain an organized digital and physical archive of documents and photographs from field activities. Ensure the field office is kept clean, organized, and fully functional with operational facilities (lighting, sockets, restrooms, etc.). Maintain familiarity with SRA policies and procedures and represent the organization professionally in all interactions. Promote and uphold SRA‘s values, including integrity, accountability, and transparency in all aspects of the role. Carry out any other duties as assigned by supervisors to support the overall mission of the Organasation. Required Qualifications & Experience Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field. At least 2 years’ relevant experience in accounts and administrative support, preferably with an NGO or field-based project. Proven experience in petty cash management, payments processing, storekeeping, inventory control, and basic financial reporting. Proficiency in MS Office, particularly Excel. Strong organizational and record-keeping skills, with high attention to detail. Ability to manage fuel logs, and asset records in compliance with organizational procedures. Demonstrated integrity, accountability, and transparency in handling financial and organizational resources. Ability to work independently in remote field locations and adapt to a dynamic operational environment. Good communication skills in English and Kiswahili Willingness to perform additional duties assigned in support of organizational objectives