Bidding Assistant – Tenders

About UsOutple is a Blantyre-based company that connects talented professionals in Malawi with international businesses, helping them build sustainable remote teams and outsource core business processes.outple.comWe focus on long-term roles, stable employment and real career development. Our teams work remotely with overseas clients on meaningful, professional work – with structured support, clear expectations, and opportunities to grow skills that are globally in demand. Job DescriptionABOUT THE ROLEWe are looking for an organised Bidding Assistant to help identify and prepare tender opportunities for one of our client businesses.The client business provides commercial cleaning and related services to businesses and organisations in Malawi.This is a junior, hands-on role. You do not need to be a procurement specialist or senior tender professional. However, you should already have some practical familiarity with tenders, bids or procurement documents and understand the importance of following requirements and meeting deadlines.WHAT YOU WILL DOYour main responsibility will be helping us find and submit suitable tenders.• Search regularly for relevant public and private-sector tenders.• Monitor tender websites, portals, procurement notices and other sources.• Keep a simple tracker of opportunities and deadlines.• Download and review tender documents.• Identify the documents and information required for each submission.• Prepare and organise client company documents for tenders.• Complete standard tender forms and supporting documentation.• Help prepare and format tender submissions.• Follow up internally for information needed to complete bids.• Check that all required documents are included before submission.• Upload, deliver or otherwise submit tenders correctly and on time.• Keep organised electronic records of submitted tenders.• Maintain reusable client company information, certificates and tender documents.• Attend tender briefings or site visits when required.Switch Broadband Providers• Follow up on submitted tenders and record outcomes.The client management team will be responsible for deciding which opportunities to pursue, setting commercial pricing and approving final submissions.