Executive Assistant

Descrição

About Selcom Microfinance Bank

Selcom Microfinance Bank is a financial services institution in Tanzania providing microfinance and banking services. The bank is seeking a highly organised, proactive, professional and detail-oriented individual to join its team as an Executive Assistant.

Job Purpose

The Executive Assistant will provide high-level administrative, organisational and coordination support to the Chief Executive Officer (CEO) and, when required, the Executive Management. The successful candidate will ensure effective management of executive schedules, meetings, correspondence, confidential documentation and administrative activities to support efficient decision-making and smooth business operations.

Duties and Responsibilities

• Manage the Chief Executive Officer’s calendar, appointments, meetings and daily schedule.
• Coordinate executive meetings, prepare agendas, record minutes and monitor action points.
• Draft, review and manage official correspondence, reports, presentations and other executive documents.
• Handle incoming and outgoing communications professionally and efficiently.
• Organise business travel arrangements, including flights, accommodation, transport and itineraries.
• Maintain proper filing systems and ensure secure handling of confidential documents.
• Coordinate communication between executive management, departmental heads, employees, clients and external stakeholders.
• Follow up on management decisions, assignments and deadlines to ensure timely completion.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Secretarial Studies, Office Management, Public Administration, Management or a related field.
• A professional qualification in Secretarial Studies, Administration or Executive Assistance will be an added advantage.
• At least three (3) years of relevant experience in executive assistance, office administration or a similar role.

Required Skills and Competencies

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• High levels of integrity, confidentiality and professionalism.
• Excellent interpersonal and stakeholder-management skills.
• Strong report-writing, minute-taking and documentation skills.
• Ability to manage multiple priorities and work under pressure.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Strong analytical, coordination and problem-solving skills.
• Ability to work independently with minimal supervision.

How to Apply

All motivated and interested candidates are invited to submit their applications and updated CVs, including updated certificates and certifications (if any), via email.

Application Email: career@selcom.bank

Application Deadline: 7 November 2026

Important Application Instructions:

• Submit your application and updated CV before the deadline.
• Include updated academic and professional certificates/certifications, where applicable.
• The motivation letter should include a summary of your achievements in your current position.