Request for quotations - installation of a drip irrigation system in a macadamia orchard

OVERVIEWCaire Macs Limited, a company operating in the macadamia, dairy, poultry, and piggery sectors, invites qualified and experienced contractors to submit quotations for the design, supply, installation, and commissioning of a drip irrigation system for its macadamia orchard.The orchard comprises 13.8 hectares and 4,450 macadamia trees, planted at approximately 8 m by 4 m spacing. The water source is a dam situated next to the orchard.PROCUREMENT TYPE: Request for Quotations (RFQ)POSTED ON: Friday, 23rd October, 2026Submission Deadline: Tuesday, 10th November, 2026PROJECT OBJECTIVETo install an efficient and reliable drip irrigation system that ensures optimal water distribution to all trees in the macadamia orchard.The proposed system should include:Double drip lines per tree row.Four drip points around each tree, spaced approximately 1 metre apart.SCOPE OF WORKThe successful contractor will be responsible for:Conducting a site assessment and designing the irrigation system.Supplying all required materials and equipment.Installing the complete drip irrigation system.Providing pumping and filtration systems.Installing mainlines, sub-mainlines, and drip lines.Installing control valves and automation systems.Testing and commissioning the completed system.Training designated personnel on system operation and maintenance.TECHNICAL REQUIREMENTSThe proposed irrigation system must provide:Uniform water distribution across all trees.Efficient use of water from the dam.Durable, agricultural-grade materials and equipment.Provision for future system expansion.Filtration and fertigation capability.ELIGIBILITY CRITERIAInterested contractors must demonstrate:Proven experience in irrigation system design and installation.Completion of at least five (5) similar projects.Availability of qualified technical personnel.SUBMISSION REQUIREMENTSContractors should submit a complete quotation package containing:Company profile and relevant experience.Detailed technical proposal and system design.Bill of Quantities (BoQ) and technical specifications.Project implementation timeline.Itemised financial proposal.References from similar completed projects.EVALUATION CRITERIASubmissions will be evaluated based on:Technical compliance and quality of the proposed design.Relevant experience and past performance.Cost-effectiveness and competitiveness.Capacity to deliver the project within the agreed scope and timeline.ADDITIONAL INFORMATIONSite visits can be arranged upon request. The cost of the site visit will be borne by the contractor. Interested bidders are encouraged to familiarise themselves with the site conditions before submitting their quotations.HOW TO SUBMIT YOUR QUOTATIONInterested and eligible contractors should submit their complete quotation packages by email to:Email: cairemacs@gmail.comContact Persons:Nicholas Nkosi: +265 993 546 159William Soko: +265 992 669 880Submission Deadline: Tuesday, 10th November, 2026Date of Request: Friday, 23rd October, 2026Contractors are encouraged to ensure that their submissions address all technical, financial, and eligibility requirements.