Manager of Administration

Description

Responsibilities

•  Act as the initial point of contact and gatekeeper for the MD, managing internal and external communications
• Manage the MD’s calendar, prioritizing scheduling requests and arranging and coordinating meetings, taking detailed minutes at meetings, and following up with action items to ensure necessary steps are taken
• Synthesize, organize, and track information flows to and from the MD’s office to ensure key deadlines, action items, and decision points are met
• Prepare meeting agendas, meeting notes, write and distribute emails, correspondence, memos, letters, and other communications
• Directly supervise and task administrative and clerical officers to ensure high office efficiency
• Delegate operational tasks and oversee workflow across office functions
• Oversee end-to-end HR functions including maintaining employee records, HR databases, time-off/leave tracking, and attendance logs
• Establish, standardize, and maintain standard operating procedure (SOPs) for administrative routines
• Serve as the main liaison with external payroll and HR compliance partners
• Act as an office manager by keeping up with office supply inventory and supplies
• Organize and maintain the office filing system

Qualifications, Requirements and Skills

• 3+ years of experience in executive assistance or office management, with at least 2 years in a leadership role, supervising administrative staff and /or coordinating HR functions.
• Excellent MS Office knowledge (Excel and PowerPoint in particular).
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Excellent time management skills and ability to prioritize work
• Excellent team management and leadership skills
• Proficiency in calendar management tools (Google Workspace) and document suites (Word, Excel, PowerPoint)
• Strong foundational understanding of basic HR principles and employee management
• High emotional intelligence and absolute discretion with confidential information.
• Bachelor’s degree in business administration, Human Resources, or a related field preferred (or equivalent practical experience).

Location: Elmina, Central Region

Salary: Attractive