Procurement Manager – (Field Only) at Catholic Relief Services

Description

Procurement Manager – (Field Only)

Organisation: Catholic Relief Services (CRS)
Location: Tamale, Ghana
Employment Type: Full-Time
Supervisory Responsibility: Yes
Travel Requirement: Up to 10% within Ghana

Company profile

Catholic Relief Services (CRS) is an international humanitarian and development organisation committed to serving the poor and vulnerable and promoting human dignity through impactful programmes and services.

Through its country programmes, CRS works with communities and partners to address humanitarian and development needs while promoting accountability, transparency and responsible resource management.

As part of its commitment to effective programme delivery in Ghana, Catholic Relief Services seeks an experienced and strategic Procurement Manager to lead and strengthen its procurement operations, with a primary duty station in Tamale.

The organisation welcomes a professional who demonstrates integrity, strong leadership and a commitment to ensuring efficient, transparent and compliant procurement processes.

Role overview

Catholic Relief Services is seeking a highly organised, strategic and results-driven Procurement Manager to oversee local and international procurement operations across its Ghana Country Programme.

Reporting through the organisation’s management structure, the successful candidate will lead procurement systems, manage sourcing activities, oversee supplier relationships and ensure compliance with organisational policies, donor regulations and Ghanaian statutory requirements.

The Procurement Manager will work closely with programme and operations teams to ensure the timely acquisition of quality goods and services that support effective programme implementation.

The role also carries supervisory responsibility for procurement staff, including performance management, coaching, capacity development and team coordination.

The ideal candidate must demonstrate excellent procurement management expertise, strong negotiation skills and the ability to promote transparency, accountability and value for money.

Key duties and responsibilities

1. Procurement strategy and operational management

• Lead the development, implementation and continuous improvement of procurement systems and procedures across the CRS Ghana Country Office.
• Organise procurement operations to support programme activities in Tamale and other CRS Ghana locations.
• Ensure procurement activities comply with CRS procurement principles, policies, standards and operating procedures.
• Maintain compliance with donor procurement regulations and applicable Ghanaian statutory requirements.
• Regularly assess procurement processes to identify operational gaps and opportunities for improvement.
• Strengthen procurement efficiency, accountability, transparency and value for money across the organisation.
• Ensure procurement operations respond effectively to programme and operational requirements.

2. Procurement planning and supply chain coordination

• Collaborate with programme and operations departments to identify procurement requirements and anticipated supply chain needs.
• Analyse the flow of goods and services and recommend appropriate supply chain approaches.
• Determine procurement needs, quantities, quality standards and delivery requirements for goods, services and Cash and Voucher Assistance (CVA).
• Maintain an up-to-date procurement plan for CRS Ghana.
• Work with budget holders to develop annual procurement budgets that reflect programme and operational priorities.
• Coordinate procurement schedules to ensure timely availability of required goods and services.
• Identify potential supply chain challenges and recommend appropriate solutions.

3. Strategic sourcing and contract management

• Manage the complete procurement process, from supplier identification and sourcing to contract award and delivery.
• Conduct market assessments and monitor supplier prices to support informed procurement decisions.
• Develop clear specifications for goods and services in collaboration with relevant departments.
• Establish appropriate supplier evaluation criteria to promote fair and competitive procurement.
• Prepare and manage requests for quotations, tender documents and other procurement solicitation materials.
• Coordinate transparent bidding processes and supplier selection activities.
• Negotiate commercial terms and prepare procurement contracts that deliver the best value for money.
• Ensure procurement decisions follow established policies and approval procedures.
• Review contract performance and recommend modifications where necessary.

4. Supplier and vendor relationship management

• Establish and maintain productive relationships with suppliers and voucher vendors.
• Monitor supplier performance, service delivery and compliance with contractual obligations.
• Ensure suppliers fulfil their commitments according to approved terms and conditions.
• Identify potential contractual challenges and take timely action to minimise operational risks.
• Address supplier performance concerns and recommend appropriate corrective measures.
• Advise management on purchase order and contract modifications when necessary.
• Build strong supplier networks to support reliable and cost-effective procurement operations.

5. Procurement risk management and compliance

• Promote the highest standards of transparency, integrity and accountability throughout the procurement function.
• Implement measures to prevent fraud, conflicts of interest and procurement irregularities.
• Conduct periodic procurement risk assessments and lead the implementation of appropriate mitigation measures.
• Monitor procurement transactions to ensure compliance with internal controls and approval requirements.
• Ensure adherence to donor-specific procurement requirements, including USAID, The Global Fund, European Union and United Nations regulations.
• Identify compliance gaps and recommend practical improvements.
• Maintain strong procurement controls to protect organisational resources and promote responsible stewardship.

6. Financial coordination and vendor payments

• Monitor supplier payment terms and schedules to support timely settlement of outstanding obligations.
• Maintain and review open purchase order reports.
• Collaborate with the Finance team to coordinate vendor payments.
• Follow up on outstanding procurement transactions and payment-related issues.
• Ensure procurement commitments align with approved budgets and financial procedures.
• Support effective financial accountability throughout the procurement process.

7. Procurement records, reporting and database management

• Establish and maintain a reliable procurement documentation and database management system.
• Ensure procurement records are complete, accurate, current and properly filed.
• Maintain an effective audit trail for procurement transactions.
• Ensure procurement documentation supports accountability, internal controls and inventory recording.
• Oversee the preparation and consolidation of procurement reports.
• Analyse procurement data and provide management with relevant information for decision-making.
• Monitor procurement performance and recommend improvements based on reporting findings.

8. Staff supervision and team development

• Provide leadership and managerial oversight to procurement staff.
• Assign responsibilities and coordinate team activities to achieve procurement objectives.
• Monitor staff performance and ensure the team delivers quality procurement services.
• Provide coaching, guidance and technical support to strengthen individual and team capabilities.
• Develop tailored staff development plans that address performance and capacity-building needs.
• Conduct performance reviews and provide constructive feedback.
• Promote positive team relationships, staff well-being and a supportive learning environment.
• Build a competent procurement team capable of supporting high-quality programme implementation.

Qualifications and educational requirements

Basic qualifications

• A Bachelor’s degree in Supply Chain Management or another relevant discipline.
• A minimum of five (5) years of progressive professional experience in procurement, purchasing management, logistics or administration.
• Experience working with an international organisation will be an advantage.

Preferred qualifications

• A Master’s degree in Business Administration or another relevant field.
• Advanced qualifications in procurement or supply chain management.
• Relevant professional procurement certifications.
• Demonstrated knowledge of international and national procurement regulations.
• Strong understanding of Ghanaian market conditions and supplier networks.
• Proven experience negotiating contract terms and building effective supplier relationships.
• Knowledge of donor procurement regulations, including USAID, The Global Fund, European Union and United Nations requirements.

Knowledge, skills and competencies

The successful candidate should demonstrate the following:

Procurement and technical expertise

• Strong understanding of procurement policies, procedures and supply chain management practices.
• Knowledge of contract management, supplier evaluation and strategic sourcing.
• Understanding of Cash and Voucher Assistance (CVA) programming and operational requirements.
• Ability to manage complex procurement processes while maintaining compliance and accountability.

Leadership and people management

• Demonstrated staff supervision and team management experience.
• Ability to coach, mentor and develop team members.
• Strong coordination and performance management skills.
• Ability to create a positive and collaborative learning environment.

Analytical and organisational skills

• Strong analytical abilities and independent decision-making skills.
• Excellent planning, coordination, prioritisation and time-management capabilities.
• Ability to assess procurement risks and recommend effective solutions.
• Strong attention to detail and commitment to accurate documentation.

Communication and negotiation

• Excellent negotiation and supplier relationship management skills.
• Strong written and verbal communication abilities.
• Ability to collaborate effectively with programme teams, management and external stakeholders.
• Strong interpersonal skills and ability to work in diverse environments.

Technical proficiency

• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Experience with database management systems, such as Microsoft Access, will be highly desirable.

Personal attributes

• High ethical standards and professional integrity.
• Proactive, resourceful and solutions-oriented approach.
• Strong sense of accountability and responsibility.
• Ability to work independently and deliver results.
• Commitment to transparency, teamwork and continuous improvement.

Required language

• Excellent command of English is required.
• Proficiency in local languages spoken in Northern Ghana will be an added advantage.

Travel requirements

The successful candidate must be willing and able to travel up to 10% within Ghana, including visits to field locations supported by the Tamale office.

Agency competencies

All CRS employees are expected to demonstrate the following competencies:

• Personal Accountability: Take responsibility for individual actions and consistently deliver on assigned responsibilities.
• Acts with Integrity: Demonstrate honesty and uphold values aligned with CRS Guiding Principles and mission.
• Builds and Maintains Trust: Demonstrate consistency, reliability and transparency in professional relationships.
• Collaborates with Others: Work effectively with colleagues and stakeholders from diverse cultural and professional backgrounds.
• Open to Learn: Seek opportunities to develop new knowledge, embrace different perspectives and improve professional capabilities.

Agency leadership competencies

The Procurement Manager must also demonstrate the following leadership competencies:

• Lead Change: Identify opportunities to improve organisational systems and promote agility, openness and innovation.
• Develops and Recognises Others: Strengthen staff capabilities, recognise contributions and support individual and team performance.
• Strategic Mindset: Understand organisational priorities and translate agency strategies into practical actions that support programme and operational objectives.

How to Apply

Apply online by clicking on the application button.

Application Deadline: 10 November 2026

Explore more opportunities: Browse procurement manager jobs, NGO jobs in Ghana, or job vacancies in Tamale.