Finance & Admin, Procurement Officer & Programme Manager

Hospitaller Order of Saint John of God – Zambia

About the Organisation

The  Hospitaller Order of St. John of God Zambia is part of the Western European Province of the Catholic Order of Saint John of God with its Headquarters in Ireland. The organization operates Holy Family Centre which was established in 1986 in Monze district in the Southern Province of Zambia. The Centre is committed to providing  holistic rehabilitation services through quality health care, social and educational support to the communities we serve. We endeavor to provide in-patient and out-patient services to both adults and children with varying orthopedic and neurological conditions but also receives and accepts client from all over the country especially for those clients in need of prosthetic limbs and orthotic devices. Further, the Centre operate a child development centre which provides educational and therapeutic intervention to children with intellectual, physical and sensory disabilities and also run a residential addiction recovery program.

Duty Station: Monze District, Zambia

1. Finance & Administration Manager

Reporting to: Director

Responsible to: Board

Purpose of the Role

The Finance & Administration Manager will provide strategic leadership and oversight of the        organization’s financial and administrative functions, ensuring effective financial management,accountability, sound internal controls and efficient utilisation of organisational resources.

Key Responsibilities

·       Oversee the organisation's overall financial management, planning, budgeting and internal control systems.

·       Ensure accurate financial records, accounting systems and reporting.

·       Lead the preparation and monitoring of organisational and programme budgets.

·       Prepare and present monthly financial and management reports.

·       Monitor expenditure, analyse budget variances and provide financial advice to management.

·       Oversee cash flow management, banking operations and fund transfers.

·       Ensure compliance with statutory obligations, tax requirements, financial policies and donor       funding conditions.

·       Coordinate annual external audits and ensure timely submission of financial statements and  audit reports.

·       Oversee payroll, financial reconciliations, payments and financial transactions.

·       Manage procurement, stores and administrative functions, ensuring compliance with established policies and procedures.

·       Oversee information, communication and technology systems.

·       Liaise with the Hospitaller Services Group Finance Department at headquarters in Ireland         and other relevant stakeholders.

Qualifications and Experience

• Bachelor's degree in Accountancy or a recognised professional accounting qualification such as ACCA or CIMA.
• At least five years of progressively responsible accounting experience.
• Strong knowledge of accounting principles, financial management and internal control      systems.
• Experience in budgeting, financial reporting, cash flow management and audit             coordination.
• Competence in using financial management systems; knowledge of Iplicit will be an  added advantage.
• Strong analytical, leadership, organisational and communication skills.
• High levels of integrity, accountability and confidentiality.

Application Procedure

Interested and suitably qualified candidates are invited to apply by following the link below:

https://zm.techragency.com/vacancy/hospitaller-order-of-saint-john-of-god-zambia-finance-administration-manager-2

Applicants should:

1.     Register as a Job Seeker on the TEC HR recruitment portal.

2.     Create and complete their professional CV/profile on the portal.

3.     Submit their application for the advertised position by clicking the apply now button on the portal. 

2. Procurement Officer

Reporting to: Finance & Administration Manager

Purpose of the Role

The Procurement Officer will be responsible for coordinating and implementing the             organisation’s procurement function, ensuring the timely and costeffective sourcing of             quality goods, services and works in compliance with established procurement policies         and procedures.

Key Responsibilities

• Source and procure goods, services and works in line with organisational requirements.
• Solicit, evaluate and compare supplier quotations to ensure value for money.
• Negotiate pricing, delivery schedules and payment terms with suppliers.
• Prepare purchase orders and maintain accurate procurement documentation.
• Manage supplier relationships and monitor supplier performance.
• Conduct market research to identify reliable suppliers and assess market trends.
• Ensure compliance with procurement policies, procedures and relevant regulations.
• Coordinate with internal departments to ensure timely availability of goods and services.
• Monitor procurement budgets, expenditure and variances.

·       Support the development and continuous improvement of procurement systems and processes.

Qualifications and Experience

• Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related field.
• Professional certification such as CIPS or CPM will be an added advantage.
• 2–5 years' experience in procurement or supply chain management.
• Strong negotiation, analytical and communication skills.
• Proficiency in Microsoft Office and procurement management systems.
• Excellent organisational and time-management skills.
• Sound knowledge of procurement regulations and best practices.

Application Procedure

Interested and suitably qualified candidates are invited to apply by following the link below:

https://zm.techragency.com/vacancy/hospitaller-order-of-saint-john-of-god-zambia-procurement-officer

Applicants should:

1.     Register as a Job Seeker on the TEC HR recruitment portal.

2.     Create and complete their professional CV/profile on the portal.

3.     Submit their application for the advertised position by clicking the apply now button on the portal. 

3. Vacancy: Programme Manager

Reporting to: Director of Services

Responsible to: Board

Purpose of the Role

The Programme Manager will provide strategic and operational leadership in the management,       development and delivery of the organisation's programmes, ensuring high standards of care,       servicequality and compliance with relevant policies, legislation and professional standards.

Key Responsibilities

·       Lead and oversee the implementation, evaluation and continuous development of organisational programmes.

·       Ensure programmes are aligned with the organisation's mission, policies and procedures.

·       Promote quality care, rehabilitation, education and support services that maximise the                 potential and social inclusion of beneficiaries.

·       Ensure compliance with the Zambia Mental Health Act and relevant professional regulatory       requirements.

·       Provide leadership, supervision, guidance and performance management to programme                teams.

·       Identify staff development needs and coordinate induction, inservice training and                         professional development.

·       Establish and maintain systems for programme monitoring, evaluation and quality assurance.

·       Ensure appropriate support and guidance are provided to beneficiaries and their families.

·       Build and maintain effective relationships with government institutions, statutory bodies,voluntary organisations and other stakeholders.

·       Promote collaboration with relevant local and international partners.

·       Represent and promote the organisation's mission, philosophy and values within the wider community.

Qualifications and Experience

• Bachelor’s Degree in a health-related field (such as Nursing, Medicine,Psychology or Disability Studies), Development Studies or Inclusive Education.
• Registration with an appropriate professional regulatory body.
• Postgraduate qualification in a health- or disability-related field.
• Evidence of continuing professional development.
• Advanced knowledge and expertise in programme development and management.
• Demonstrated understanding of supervision, consultation and programme leadership.
• Good understanding of community-based mental health services and Community-Based Rehabilitation (CBR).

Application Procedure

Interested and suitably qualified candidates are invited to apply by following the link below:

https://zm.techragency.com/vacancy/hospitaller-order-of-saint-john-of-god-zambia-programme-manager-1

Applicants should:

1.     Register as a Job Seeker on the TEC HR recruitment portal.

2.     Create and complete their professional CV/profile on the portal.

3.     Submit their application for the advertised position by clicking the apply now button on the portal.